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Evidence Guide: BSBRKG303 - Retrieve information from records

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBRKG303 - Retrieve information from records

What evidence can you provide to prove your understanding of each of the following citeria?

Locate/retrieve records required

  1. Identify and refine search criteria and keywords (or other control information) to retrieve records, in consultation with person making request
  2. Adopt a systematic approach to details that are difficult to determine
  3. Search business or records system to retrieve records according to agreed criteria
  4. Locate or retrieve records to match request
Identify and refine search criteria and keywords (or other control information) to retrieve records, in consultation with person making request

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Adopt a systematic approach to details that are difficult to determine

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Search business or records system to retrieve records according to agreed criteria

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Locate or retrieve records to match request

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure security of records

  1. Identify person requesting the record and confirm the access category, in accordance with organisational procedures
  2. Check security and access clearance documents to match with category of identified person requesting the record
  3. Where necessary, inform user of access denial in accordance with organisational procedures
Identify person requesting the record and confirm the access category, in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check security and access clearance documents to match with category of identified person requesting the record

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Where necessary, inform user of access denial in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide required information or records

  1. Mask specific records, or portions thereof, to prevent access where required
  2. Prepare information for person requesting the record in an appropriate format
  3. Deliver record, or record information, within the specified timeframes
  4. Document the process
Mask specific records, or portions thereof, to prevent access where required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare information for person requesting the record in an appropriate format

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Deliver record, or record information, within the specified timeframes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document the process

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Locate/retrieve records required

1.1 Identify and refine search criteria and keywords (or other control information) to retrieve records, in consultation with person making request

1.2 Adopt a systematic approach to details that are difficult to determine

1.3 Search business or records system to retrieve records according to agreed criteria

1.4 Locate or retrieve records to match request

2. Ensure security of records

2.1 Identify person requesting the record and confirm the access category, in accordance with organisational procedures

2.2 Check security and access clearance documents to match with category of identified person requesting the record

2.3 Where necessary, inform user of access denial in accordance with organisational procedures

3. Provide required information or records

3.1 Mask specific records, or portions thereof, to prevent access where required

3.2 Prepare information for person requesting the record in an appropriate format

3.3 Deliver record, or record information, within the specified timeframes

3.4 Document the process

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Locate/retrieve records required

1.1 Identify and refine search criteria and keywords (or other control information) to retrieve records, in consultation with person making request

1.2 Adopt a systematic approach to details that are difficult to determine

1.3 Search business or records system to retrieve records according to agreed criteria

1.4 Locate or retrieve records to match request

2. Ensure security of records

2.1 Identify person requesting the record and confirm the access category, in accordance with organisational procedures

2.2 Check security and access clearance documents to match with category of identified person requesting the record

2.3 Where necessary, inform user of access denial in accordance with organisational procedures

3. Provide required information or records

3.1 Mask specific records, or portions thereof, to prevent access where required

3.2 Prepare information for person requesting the record in an appropriate format

3.3 Deliver record, or record information, within the specified timeframes

3.4 Document the process